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Patrick RodenAI

AI Automation for Oregon contractors

Field service and job management software that replaces the repetitive back-office work — quoting, scheduling, invoicing, intake — for exterior cleaning, roof cleaning and contracting crews.

Book a consultPriced by deliverable
The On Top Home Services operations dashboard — job management, contracts, calendaring and accounting in one system
01Sound familiar

The problem, before it has a name

Most people arrive describing symptoms rather than a project. These are the ones that lead here.

  • 01The same customer detail gets typed into four different tools
  • 02Quotes wait on one person being at a laptop
  • 03Nobody can answer "what did we invoice last month" without a spreadsheet session
  • 04Your software bill grows every year and none of it talks to the rest
02Approach

How I think about it

Most automation projects fail for an unglamorous reason: nobody mapped where the work actually goes. A business does not lose hours to one broken process — it loses them to the seams between four working ones, where a person is quietly acting as the integration layer.

So the work starts with the map. Every place a customer detail gets re-entered, every approval that waits on one person being at a laptop, every report that gets assembled rather than arriving. Then the highest-value seam gets closed first, and you see the hours come back before you commit to the next one.

What gets built runs on tools you already pay for wherever that is possible. Replacing a working system is expensive and disruptive; making four systems agree is usually neither.

Quote-to-payment pipeline running without manual re-entryA six-stage pipeline — enquiry, quote, approval, schedule, invoice, payment. Each stage hands its data to the next automatically. The customer detail captured at enquiry is the same record the final payment reconciles against, so nothing is retyped and nothing is waiting on one person being at a laptop.QUOTE TO PAYMENTEnquiryform, call or webQuotedrafted from job typeApprovalsigned on a phoneSchedulecrew + date assignedInvoiceraised on completionPaymentreconciled automaticallyOne customer record underneath all six stages — captured at enquiry, reconciled at payment.
02bAfter

What your Monday looks like

Deliverables describe what I hand over. This is what changes for you. You can make any relevant change you want to, easily, yourself.

  • The quote you used to write at 9pm goes out at 9pm without you writing it.
  • The job, the documents and the invoice are one record instead of four.
  • Nobody asks “did we ever invoice that one?” — because it already went.
  • The month-end numbers arrive instead of being assembled on a Sunday.

For exterior cleaning companies

This one is already built

Pressure washing, roofs, gutters, windows, lights — the operating system, the website and the search structure already run an exterior cleaning company, so for that trade this is installed rather than invented. Fixed price, fixed scope, delivered in the first quarter.

See the package and what it costs
03Process

How the work runs

  1. 01

    Map

    Two working sessions tracing real jobs end to end, not an org chart.

  2. 02

    Rank

    Every seam scored by hours lost against effort to close. You approve the order.

  3. 03

    Build

    The top seam first, in production, with the people who use it in the room.

  4. 04

    Hand over

    A written runbook, so the system survives the person who commissioned it.

04Deliverables

What you receive

  • 01Workflow audit that maps every place work is re-entered by hand
  • 02Automated quote-to-invoice pipeline wired to the tools you already pay for
  • 03Document generation and e-signature routing without per-seat licence creep
  • 04Scheduled reporting that arrives instead of being assembled
  • 05Written runbook so the system survives the person who commissioned it
05Who this is for

Contractors first. Commercial and government too.

The build overlaps; the evidence each buyer needs to approve it does not.

Contractors & exterior cleaners

  • Quoting that does not wait on someone being at a laptop
  • Scheduling that offers the customer dates the crew is already driving past
  • One system holding the job, the documents and the money

Commercial

  • Integration across tools already under contract
  • Role-based access and a defensible audit trail
  • A rollout plan that survives a staffing change

Government

  • Documented decisions and traceable requirements
  • Procurement-legible scope, deliverables and acceptance criteria
  • Data residency and records-retention answered up front, in writing
06Where

AI Automation across the Willamette Valley

Every city below is somewhere the work actually happens on site, not a page written about a place I have never driven to.

07Questions

AI Automation, answered

Will this replace my staff?

In practice it replaces the worst part of their week — the retyping, the chasing, the assembling of reports. Every engagement I have run has ended with the same headcount doing work that was previously getting squeezed out. If your goal is a headcount reduction, say so up front, because it changes what gets built and I would rather be honest about that than discover it at handover.

Do I have to abandon the software I already use?

Usually not. Most of the value is in making existing tools agree with each other rather than replacing them. Replacement gets recommended when a tool is actively costing more than it returns — and when that happens you get the arithmetic, not just the opinion.

How quickly does this pay for itself?

The map produced in the first two sessions puts an hours figure against each seam, so the payback period is estimated before you commit to a build rather than claimed afterwards. Where the arithmetic does not work, that is the finding.

How is this priced?

Plans for marketing, ads and business operating systems are built on best practices in the field, and they are priced against deliverables rather than by the hour. A short ad-spend campaign can be $500. A marketing and operating system install starts at $25,000, with financing available.

08Also

The other three

AI Consulting

Spec-first reviews and honest answers about where AI and automation are worth the money in a contracting or exterior cleaning operation — and where they plainly are not.

AI Consulting

AI Marketing

Local SEO for contractors — pressure washing, roof cleaning, gutters, decks — built on the playbook that put an exterior cleaning company on the first page in various Oregon cities.

AI Marketing

Web Design & Development

Contractor websites and quoting software you own outright — fast, accessible, search-legible, and free of the plugin tax a template charges you forever.

Web Design & Development

Next step

Bring the process that wastes the most time.

One conversation is usually enough to tell whether ai automation is the right answer for it — including when it is not.

Book a consultCall (971) 915-8401